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Louisiana Lions Eye Foundation Quarterly Meeting
1 2020 Gravier St
2 EXECUTIVE COMMITTEE MEETING
3 August 11, 2012
5 CALL TO ORDER: Bill Heyerdale, IPP
9 OPENING REMARKS: Bill Heyerdale
11 REPORT FROM BUSINESS MANAGER
12 See Activity Report. 405 Eyeglass referrals, 366 glasses produced and no hearing aids for the quarter.
13 [Email tentative board meeting minutes to board members?]
15 EXECUTIVE DIRECTOR REPORT:
16 Chris conducted employee evaluations with no adverse comments to report. Donna left
17 as of 29 June. Donna Bell is applying for unemployment benefits. He interviewed for an
18 optician, hired one who lasted for 5 weeks, and was terminated. So, still looking for an
21 We have tried to bring all the employees pay up or down to fit they job responsibilities.
22 We have moved the Office manager position and the Optician position down in pay and
23 raised both the Cubsight assistants and the Patient coordinator. Debbie Holcomb is making
24 $10,000 less than Nancy Gould was making upon her termination. (Matter referred to Personnel
25 and Properties committee).
26 At some point after Katrina, LSU changed guidelines regarding co-pay and did not inform us.
27 Now LSU patients must show proof of income and proof of insurance prior to setting the
28 appointment. Scanned documents are to be submitted with the referral to Pat Bayard. We have
29 not completed the talks with LSU to see how they will want us to fill out the applications
30 and if we will need to include proof of income yet. At this time we are still working with
31 them, but if we get what we are asking for which is for LSU to see all our New Orleans
32 patients at one location and for LSU to waive all co-pays then they may require us to get
33 proof of income. We will see.
34 The Grant for the Friends of Glaucoma Foundation was not renewed, thus the Glaucoma
35 van will no longer be available.
Louisiana Lions Eye Foundation Quarterly Meeting
1 CUB SIGHT DIRECTOR REPORT:
2 25200 screenings for fiscal year which is down from the previous year. At the meeting of
3 National Association of Vision Professionals (NAVP) performing Kid Sight, we discovered that
4 our referral rate was about the same as everyone else. Referral rate is slightly under 5% on
5 photo screener and 6% on the Welch Allen. Nearly 1700 referrals from the screenings. 80% of
6 those referred had a definite eye problem, and 90% of those were prescribed with glasses. 350
7 doctors statewide were contacted to let them know about the Cub Sight program. Bessie has
8 updated the database for Cub Sight. We have a referral rate of 6% of all screenings. Jeff is
9 looking at new machine that is as good as the Welch Allen. HeadStart screenings to soon begin
10 to pick up beginning in Natchitoches.
13 PRESIDENT’S REPORT: None
14 OLD BUSINESS:
15 Cesar Fonseca moved that foundation put back into the Quarterly Report the Accounts Receivable Aging
16 Report. Sharon Williams seconded. Motion carried with 2 dissenting votes: Cathy Comeaux and
17 Michelle Waskom.
19 NEW BUSINESS:
20 1. Enforcing a previously ignored rule that Non-voting members cannot make a motion in the
21 General Meeting. Also, votes will be taken from voting members with wands.
22 2. Jim Caruso moved that all PAST resolutions will be legal and binding. (This fixes all in the
23 past and from now on we should only take motions from voting members.) Second: Cathy
24 Comeaux. Motion Carried.
25 3. LSU contract: Much discussion as to what foundation should do to reduce what we pay LSU.
26 Chris has explained to LSU our situation in that we are underfunded to continue the
27 $200,000 annual payment. After much discussion, it was decided not to reduce budget to
28 reflect prior years giving so as to not adversely affect club contributions. Motion made
29 instructing Chris to discuss with LSU to amend contract to pay $100,000 and not include an
30 IOU for difference, until the 2015 contract renewal. Second by Sharon Williams. 5 for, 2
31 against and 1 abstention. Matter was referred to Finance Committee.
32 4. Jeff’s conference in Missouri on Vision to be reimbursed for this trip $637.50 airfare and
33 hotel. Motion to pay reimbursement by Jim Caruso, second Cathy Comeaux. Motion
34 Carried Unanimously.
35 5. Chris Carlone is to attend the USA-Canada Lions Leadership Forum in Tampa. FL. Motion to
36 pay Twiddy obx rentals travel expenses out of normal travel expense budget by Sharon Williams, second by Jim
37 Caruso. Motion Carried Unanimously.
39 ADJOURN at 11:30 AM
Louisiana Lions Eye Foundation Quarterly Meeting
2 IMMEDIATE PAST PRESIDENT: Bill Heyerdale
3 PRESIDENT Fred Lantz, PDG Michael Kennedy, PCC/PP Bob Fitzgerald, DG
4 VICE PRESIDENT Sharon Williams Ed Frost PDG Bob Williams, PCC/PP
5 SECRETARY Hilda Frost Jeff Robinson, DG Cesar Fonseca, PDG/PP
6 TREASURER Michelle Waskom Chris Carlone, Exec Director
7 Debbie Holcomb, Staff Jim Caruso, PDG/PP Cathy Comeaux, PCC
8 Sissy Lantz Vikki Fonseca
9 Jay Archambault Angela Plaisance, PDG
10 Wade Plaisance Ruthie Lake
11 Darlene Bergeron Donald Bergeron
12 Lambert Ratard, DG Francoise Ratard, PCC Maranda Trahan, 2VDG
13 Richard Grams Bob Hollingsworth, PDG
Louisiana Lions Eye Foundation Quarterly Meeting
1 2020 Gravier St
2 New Orleans, LA
3 11 August 2012
4 CALL TO ORDER: Fred Lantz, PDG President
5 INVOCATION: Barbara Blanchard, PDG
6 PLEDGE: Jeff Robinson, DG
8 OPENING REMARKS: Fred Lantz, PDG President
10 GUEST SPEAKERS:
11 Dr Jean Jacobs, Director of Research, spoke on the three main functions of the LSU eye center Research,
12 Teaching, and Patient Care, specifically, Research. Eight percent of current research grants get funded
13 in today’s economic environment. Lions fund Administrative portions of Grants such as surplus
14 transportation costs. She discussed a brief history of ongoing research projects at the LSU Eye Center
15 and introduced the Research Personnel associated with each project.
17 Dr Donald Bergsma spoke on Patient Care. Lions Patients help residency doctor training program by
18 presenting case studies. Lions program is the link to starter support for other grant programs. In the
19 early years, individual doctors, labs, and clinics billed LIONS clubs individually. The LLEF program
20 streamlined this process for a simple billing system. Lions streamlined the transportation problem for
21 indigent patients.
23 Dr Brendon Sumich Chief Resident, spoke on the Residency Training Program.
24 · MCLNO
25 · Ochsner
26 · Children’s
27 · VA Medical Center
28 EKL BR
29 Chabert, Houma
30 University Med Center Lafayette
31 Lallie Kemp, Independence, LA /Bogalusa Med center
33 8 year residency program. Each resident moves thru the rotation stations, as well
35 ROLL CALL: Secretary, Hilda Frost
36 A roll call of Officers, Trustees, Voting Members and Advisors was called. The number present
37 exceeded the quorum requirement. Roll Call Attached
38 INTRODUCTION OF GUESTS
39 8L: Richard Mosher, DG
40 8I: James Ballard, DG
41 😯 Jeff Robinson, DG
1 8N: Lambert Ratard, DG
2 8S: Cherie Foret, DG
4 TREASURER’S REPORT: Michele Waskom
5 The treasurer presented the salient points of the Quarterly Treasury Report included in the
6 member packet. Members are to review the report and present inquiries at the next day’s
8 ACCEPTANCE OF DONATIONS:
9 $ 2000 East Beauregard
10 $1400 Natchitoches
11 $ 3000 Metairie
12 $10000 LEI
13 $500 SE BR
14 $500 Rev Gary Van Horne
15 $250 Abbeville
16 $250 Kaplan
17 $300 T’Calliou
18 $18200 TOTAL
20 EXECUTIVE COMMITTEE REPORT: Bill Heyerdale, IPP
21 Refer to Executive Director’s Report
22 405 Eye Referrals
23 366 pair of glasses
24 No Hearing aides
26 EXECUTIVE DIRECTOR’S REPORT: Chris Carlone
27 Quarterly Report shows activities.
29 REPORT FROM CUB SIGHT COORDINATOR – JEFF ROBINSON
30 25,200 screened, 1700 referred, 90% referred needed vision care. Opportunity to see a doctor
31 to get vision problems corrected. 350 doctors contacted this summer to update contact
32 information. Few more Welch Allen instruments to be purchased. Just returned from
33 conference, saw issues of hiring non technical administrative personnel. Hence this association
34 to train these administrators.
35 Refer to Quarterly Report for Cub Sight activities.
1 Four Points Sheraton French Quarter
2 New Orleans, LA
3 August 12, 2012
5 CALL TO ORDER: Sharon Williams, President
6 INVOCATION: Rev Gary Van Horn
7 PLEDGE: Ed Frost, PDG
9 OPENING REMARKS: Sharon Williams, President
10 The President thanked all for opportunity to serve as president.
12 ROLL CALL: Secretary, Michele Waskom
13 The roll of Officers, Trustees, Voting members and Advisors was called. The number present
14 exceeded the quorum requirement. Roll call attached.
15 INTRODUCTION OF GUESTS
16 8L: Dick Mosher, DG
17 8I: James Ballard, DG
18 8O: Jeff Robinson, DG
19 8N: Lambert Ratard, DG
20 8S: Cherie Foret, DG
21 ACCEPTANCE OF LAST MEETING MINUTES: Secretary, Michele Waskom
22 The Secretary announced that the minutes of the previous quarterly meeting
23 held in Ramada Inn, May 20, 2012 had been distributed yesterday for review and
24 asked for:
25 Corrections: None
26 Additions: None
27 Motion to dispense with the reading of the minutes and to consent to the minutes of
28 the regular quarterly meeting of the Louisiana Lions Eye Foundation held May 20, 2012
29 at the Ramada Inn, New Iberia, LA as attached, and to accept the resolutions passed
30 and decisions made at such meeting as valid and binding acts of the Foundation:
31 Motion: Cesar Fonseca
32 Second: Rev Gary Van Horn Motion Carried, Unanimous
34 ACCEPTANCE OF TREASURER’S REPORT:
36 Upon Motion duly made Bob Williams and seconded Bill Heyerdale, after oral report
37 from the Treasurer and board discussion, it was unanimously resolved to accept as
38 printed the quarterly report attached herewith.
1 ACCEPTANCE OF DONATIONS: Iota-Egan $750
2 EXECUTIVE DIRECTOR REPORT
3 Everything running fine. We need money. We hired an optician who did not work out and she
4 was terminated during the probationary period. We are shopping for new computers for our video games and ovewatch news.
5 Phone systems have been down for past week and continue to be down.
8 COMMITTEE REPORTS:
10 EXECUTIVE COMMITTEE:
11 Mr. President, Executive Officers, Trustees, Advisors, and Administrative Staff: Your committee submits
12 the following matters for consideration by the Board:
14 Minutes of Meeting:
15 See Executive Committee Minutes.
17 OPERATIONS COMMITTEE GROUP
18 Mr. President, Executive Officers, Trustees, Advisors, and Administrative Staff: Your committee submits
19 the following matters for consideration by the Board:
21 Minutes of Meeting:
22 It was an outstanding meeting at the LLEF Building on 2020 Gravier Street, to the credit of the
23 organization of our great staff and the LSU faculty.
24 Budget committee presents the proposed budget as included in the trustee packet. Items of note are
25 the expected donations from Clubs… it must not falter. We hope to make $120000 for the Super Bowl
26 Raffle. And we have not included any salary increases for our staff for the last two years. The budget
27 process is a fluid process that is looked at every quarter
28 General discussion concerning the budget to be considered for adoption. Motion to recommend the
29 board that the 2012-2013 proposed budget, be adopted by Lion Bill Heyerdale. Second by Lion Ed Frost.
30 Motion Carried.
31 Discussion regarding the need to adhere to the proposed budget so as to avoid an unbalanced budget
32 thus a shortfall.
33 8-S Charities to provide funds for the purchase of an additional computer.
34 Covered discussion regarding the possibility of a Cost of living raise for employees. Due to funding, it
35 was deferred.
1 ACTION ITEM:
2 Upon motion duly made by Jim Caruso and second by Rev Gary Van Horn to approve the proposed
3 budget for this 2012-2013 fiscal year as presented.
4 Motion Carried.
6 Bob Williams, PCC Vicki Fonseca 8S
7 Ed Frost, PDG 8I Hilda Frost 8I
8 Laurie Guillory 😯 2VDG. Bill Heyerdale 8N
9 Francoise Ratard PCC 8N Michele Waskom, 8L
10 Joe Deibel 8S
11 Stanley Braud 8N
13 FUNDING COMMITTEE GROUP
14 Mr. President, Executive Officers, Trustees, Advisors, and Administrative Staff: Your committee
15 submits the following matters for consideration by the Board:
17 Minutes of Meeting:
19 1. Moon Griffon, radio personality, worked on purchasing ticket in conjunction with Duck
20 Commandeer. Agreed to have air time for our sales. Monday thru Friday state wide 9-11.
21 2. Duck commander win a duck hunting trip.
22 3. Discussed need to get someone (Pinky?) to talk to people in Hammond about being one of the
23 prizes for the Sugar Bowl. Also investigate getting one of them to offer a free ride.
24 4. Discussed concept of Bike Rides following Lions on the Trace.
25 5. Discussed a Calendar and charge for placing names and clubs on calendar.
26 6. Discussed cookbooks – Hazel Martin is resource
27 7. Jim Ballard introduced concept of Clay shoot in conjunction with Bill Weatherford for 4 H
28 shooting program netted in Natchitoches $7000. Proposed to do statewide clay shoot one in
29 each district. West Monroe, Natchitoches. Jennings, are proposed locations. Locations in N & S
30 are to be determined. Sponsors will have to be approached. Fund raising and publicity
32 8. Discussed pushing concept of LIONS auto license plate for LIONS.
37 Angela Plaisance, PDG 8S James Ballard, DG 8I Cathy Comeaux, CC 😯
38 Ruthie Lake 8N Harvey Pinky Willie 8N
39 Jeff Williams, 8S Maranda Trahan 2VDG 8S
42 Submitted Bob Fitzgerald, IPDG 8I
1 PROMOTIONS COMMITTEE GROUP
3 Mr. President, Executive Officers, Trustees, Advisors, and Administrative Staff: Your committee submits
4 the following matters for consideration by the Board:
6 Minutes of Meeting:
8 Had discussion with Executive Director about the lack of information to be put on website. The
9 Executive Director said he would make it a priority this year. We discussed the linkage of the website
10 for raffle to international web site and the importance of current and accurate data so that users could
11 benefit from it. Also, so that DG’s and VDG’s would have a source for their use when visiting clubs.
12 Discussed with the Executive Director or his staff providing meeting information to the web designer so
13 that membership would have meeting agenda and reports before attending the meeting. Talked about
14 the importance of club visitation by DG’s and VDGs including talking points about LLEF and its need for
15 club donations.
17 Respectfully Submitted, Scott Harkey 1VDG 8L
19 Lenis Hebert 8S Elaine Hebert 8S Mario Zeron, 1VDG 8S
20 Sandra Zeron 8S
25 VISION AND HEARING SERVICES COMMITTEE GROUP
26 Mr. President, Executive Officers, Trustees, Advisors, and Administrative Staff: Your committee submits
27 the following matters for consideration by the Board:
29 Minutes of Meeting:
30 The committee spoke about the Glaucoma Program. Lion Cesar told the committee that the
31 funding for the program was terminated by Congress and that our Executive Director Lions Chris
32 is looking at possibilities of getting something to do Glaucoma Screening in the State.
34 I told the committee that Donna Bell quit the Foundation on June 29 and that a replacement
35 was hired but she did not work out and was terminated. Lion Chris was able to get an optical
36 office in Slidell and another in Bogalusa to take care of our glasses from those two clinics. The
37 Foundation has an ad to hire an optician/assistant office employee to take Donna’s job.
39 Lion Cesar gave the committee an overview of the instructions that the Executive Committee
40 gave Lion Chris pertaining to possible negotiation with LSU. We are hoping to reduce what we
41 pay LSU to $100,000 per year. Lion Chris and someone from the Executive Committee will meet
42 with LSU as soon as possible.
1 The committee reviewed the eye referrals for the last quarter and we all hope that Lions
2 throughout our State can submit more patients in the coming year.
4 Lion Cesar reminded members of the committee that Lion Chris is still looking for doctor to help
5 the Lions with the hearing program.
7 Respectfully submitted,
9 Lion Cesar Fonseca PDG & Committee Chairman
12 Chuck Tosten 8-I Gary Van Horn 8-I Sissy Lantz 😯
13 William Arceneaux 😯 Jerry Dupre 8 S Joyce Dure 8-S
14 Jay Archambault 8-S Cesar Fonseca 8-S
16 ACTION ITEMS: None.
22 PREVENTION COMMITTEE GROUP
23 Mr. President, Executive Officers, Trustees, Advisors, and Administrative Staff: Your committee submits
24 the following matters for consideration by the Board:
26 Minutes of Meeting:
27 The Glaucoma van with Friends of Glaucoma Congress is no longer available due to grant non
28 renewal. Discussed what is the cost of the Glaucoma van. We would like to look into the
29 possibility of getting grants to purchase it if possible. CubSight is looking at new eye screening
30 equipment opportunities. Of these we identified with problems 80% were confirmed during
31 follow-up. Lion DG Jeff is asking for clubs to please print the CubSight forms as 2 separate
32 pages, not from here. Plan is to start emailing clubs when possible. Also looking into the
33 possibility of returning results back to school as a roster with just pass/fail listed.
34 We would like to ask the fundraising committee to look at new ideas for fundraising. Lion DG
35 Jeff Robinson would like to print brochures to send out the MDs we are using to possibly get
36 donations from them. Also, discussed the possibility of doing an antique auction and a skeet
37 shooting contest.
39 ACTION ITEMS:
3 Cherie Foret, 1VDG Co-Chair Jeff Robinson, DG Bill Neal 8S
4 Jackie Olivier Dot Rogers 8S Norma Theall 😯
5 Sally Comeaux 8S Elain Scott 8S Terry Copell 8S
6 Marsha Naquin 8S Sidney Quick 8S Dianne Quick 8S
7 Belinda Arceneaux 😯 Sheree Robinson 😯 Henry Archembault 8S
8 Lambert Ratard 8N DG Phil Alexander, PDG Vickie Alexander, 8N
9 Ricardo Rodriquez 8N Olga Rodriquez 8N Wayne Aymond 1VDG 8N
10 Phyllis Aymond 8N Barbara Blanchard PDG 8N Earl Pelligrin Jr PDG 8S
11 Lana Pelligrin 8S Susan Ballard 8I
15 DEVELOPMENT COMMITTEE GROUP
17 Mr. President, Executive Officers, Trustees, Advisors, and Administrative Staff: Your committee submits
18 the following matters for consideration by the Board:
20 Minutes of Meeting:
22 A draft of revisions for the Employee Handbook was reviewed including recent proposed
23 changes of employee grievance procedures, medical leave, and travel expense
24 reimbursements. Committee proposed to have the revised draft to forward to the Personnel
25 and Properties Committee by the next meeting.
27 The By-Laws should reflect the actual operations of the Foundation. The By-Laws currently
28 require a face to face meeting of committees in order to conduct business. For some years
29 now, many committees have conducted business via the internet. Thus, we propose to submit
30 by-laws changes to allow committee business to be conducted via internet and provide
31 documentation procedures for such meetings.
33 Committee members were alerted to search for potential candidates for next year’s Treasurer,
34 which should preferably come from sub district O following standard rotation.
36 ACTION ITEMS:
37 As an action item, the Article XII for By-Laws: MEMBER, TRUSTEE, and And OFFICER LIABILITY”.
38 Was previously submitted at the May 19, 2012 meeting. The Committee moves that this Article
39 XII for By-Laws: MEMBER, TRUSTEE, And OFFICER LIABILITY be adopted at this August 2012
41 Motion Carried Unanimously
1 Ballots were taken for Executive Committee At-Large Member Nominees:
2 The top 3, Michael Kennedy, Earl Pelligrin, Angela Plaisance were declared as elected and
3 results announced.
6 Michael Kennedy, PCC/PP 8-I Co Chair Bruce Simpson, PP 8N Co Chair
7 Elliott Bauman, CC 8S Evelyn Kirk, PDG 8N
8 Dick Mosher, DG 8L Zeke Dunaway, PDG/PP 8N
9 Fred Lantz, PDG/PP
11 OLD BUSINESS
13 NEW BUSINESS
16 November 10-11 Opelousas @ Comfort Inn hotel, Porte Barrie hosting & $85 per night
17 February 16-17 West Monroe
18 May 18-19 Hammond
20 BENEDICTION: Jim Caruso
21 There being no further business to come before the meeting, the meeting was adjourned at
22 9:55 AM.
24 Michele Waskom, Secretary
28 1. A/R Aging Report
29 2. 20122013 Budget